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AI Governance & Trust Center

Phenicie Business Management
AI Governance & Trust Center

Helping Small Businesses Do Big Things — Securely, Ethically, and Transparently.

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Our Commitment

At Phenicie Business Management (PBM), we believe artificial intelligence should enhance human capability — never replace responsibility.

That's why every AI system we use is governed by a clear framework focused on security, compliance, transparency, and accountability.

Our clients trust us with sensitive business and personal data. We earn that trust through documented governance, human oversight, and continuous auditing of all AI-assisted tools and workflows.

AI Governance Principles

PrincipleDescription
TransparencyClients always know when AI is used in analysis, automation, or reporting.
AccountabilityEvery AI-assisted action is verified by a qualified PBM technician before delivery.
Data ProtectionAll AI tools must comply with SOC2, HIPAA, GDPR, and PBM's encryption policies.
Fairness & EthicsWe prohibit biased, deceptive, or manipulative AI use in any client-facing process.
Continuous OversightOur AI Governance Committee reviews all approved tools monthly for compliance and security drift.

Our Framework Alignment

PBM's AI Governance Policy aligns with the following global standards:

  • NIST AI Risk Management Framework (RMF)

    Comprehensive risk assessment and mitigation strategies

  • SOC 2 Type II best practices

    Independent audits of security controls and processes

  • HIPAA Security & Privacy Rules

    Healthcare data protection and confidentiality standards

  • GDPR / CCPA Data Rights & Transparency

    Consumer data privacy and transparency requirements

  • In Progress
    ISO/IEC 42001 (AI Management System)

    International standard for AI management systems

Approved AI Systems at PBM

We carefully vet and approve each AI system before use:

  • OpenAI GPT-5 / ChatGPT Enterprise

    Content & data intelligence under zero-retention mode

  • Microsoft Copilot (M365 & GitHub)

    Secure productivity enhancement

  • PBM Gigi AI Manager

    Internal automation agent built with data-minimization by design

  • AbuseIPDB, Shodan, VirusTotal, Detectify

    External threat intelligence integrations

Every AI integration undergoes a Security & Compliance Checklist review before deployment.

Client Data Transparency Promise

You always retain:

  • Full data ownership

    PBM never sells, rents, or shares your data.

  • Control & visibility

    You can request full logs of AI-assisted activity related to your environment.

  • Secure processing

    All data processed through AI tools follows PBM's encryption and retention policies (≤ 90 days).

Incident Response & Escalation

If an AI-related incident or data exposure occurs, PBM will:

  1. Notify affected clients within 24 hours of detection.
  2. Isolate and disable any impacted system.
  3. Perform full forensic analysis and mitigation.
  4. Deliver a written report with root cause and prevention steps.

Governance Committee

AI Governance Committee Members
Chair

Brady Phenicie

Owner / CEO

Security Lead

[Designated PBM Security Officer]

Operations Lead

[Automation / Systems Lead]

Compliance Advisor

[HIPAA / SOC2 Consultant]

Meeting cadence: Monthly, or ad-hoc for new tool evaluations or incidents.

Questions or Compliance Requests

For policy details, audit documentation, or verification:

[email protected]

Polson, Montana

AI Use Policy
Contact Governance Team

Bottom Line

AI isn't the future — it's a tool we govern responsibly today.

Phenicie Business Management helps small businesses do big things, without compromising trust, ethics, or security.